Psychologist Invoice Template

Psychologist invoices are often used both for billing and for documentation. A clear invoice protects your practice and makes it easy for clients to keep records.

Provider and practice details

• Practice name and contact information
• Psychologist/provider name
• Practice address (or service location)
• License/registration number (optional if you use it)

Client details

• Client name (or responsible party)
• Billing contact information

Service details

• Date(s) of service or service period
• Service type (session, assessment, report)
• Session format (in-person vs telehealth)
• Professional and minimal descriptions

Charges commonly billed

• Intake/initial consultation
• Ongoing sessions
• Assessment/testing time
• Scoring and interpretation
• Report writing
• Administrative time related to reports (if billed)

Payment details

• Total due (or paid status)
• Payment terms and payment instructions
• Optional reimbursement/claim reference

Psychologists often bill both ongoing services (sessions) and evaluation-based services (assessments). Itemizing makes the difference clear.

Sessions

• Typically billed per session (50–60 minutes)
• May be invoiced per visit or monthly

Assessments

• Often billed by hours and broken into components:
• Interview/intake
• Test administration
• Scoring and interpretation
• Report writing
• Feedback session (sometimes)

If your practice includes assessments, it helps to separate testing and report writing so clients understand why assessment invoices are higher than session invoices.

Some clients submit invoices for reimbursement depending on coverage. While requirements vary, consistent invoice formatting helps.

Helpful invoice fields

• Provider name and practice details
• Date(s) of service
• Itemized services and charges
• Total paid (if the invoice functions as a receipt)
• Claim/reference number (optional)

Best practice: Keep service descriptions minimal and avoid clinical detail. Diagnostic information and clinical notes should not be included on invoices.

Clear policies prevent billing confusion and missed appointments.

Common policies

• Payment due at time of service
• 24-hour cancellation policy
• Late/no-show fees (if enforced)
• Terms for report delivery (e.g., “released after payment”)

Include only the policies you actually enforce and keep wording simple and professional.