Pool Service Invoice Template
Pool Service Invoice Template
Create professional pool service invoices for cleaning, maintenance, repairs, and chemical treatment. Our template includes weekly service tracking, equipment repairs, and seasonal services. Perfect for pool technicians and pool service companies. Download instantly in PDF, Word, or Excel format.
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What to Include on a Pool Service Invoice
Professional pool service invoices should document:
Business Information- Company name and contact
- License number (CPO, if required)
- Insurance details
- Service territory
- Customer name
- Service address
- Pool type and size
- Gate code/access instructions
- Contact phone number
- Service date(s)
- Type of service performed
- Technician name/ID
- Time on site
- Pool condition notes
- Skimming and vacuuming
- Brushing walls and tiles
- Chemical testing and balancing
- Filter check/cleaning
- Equipment inspection
- Water level adjustment
- Equipment repaired
- Parts replaced
- Part numbers and costs
- Labor hours
- Warranty information
- Chlorine/sanitizer
- pH adjusters
- Algaecide
- Clarifier
- Other treatments
Pool Service Rate Benchmarks
Industry standard rates for pool services:
Weekly Maintenance- Basic service: $100-150/month
- Full service: $150-250/month
- Large pool premium: +$25-50/month
- Spa/hot tub add-on: +$50-75/month
- Standard cleaning: $75-125
- Chemical only service: $50-75
- Vacation service: $50-100/visit
- Cartridge cleaning: $75-125
- DE filter cleaning: $100-175
- Sand filter service: $150-250
- Filter replacement: $200-500+
- Service call: $75-125
- Hourly rate: $75-125/hr
- After-hours: +50%
- Emergency call: $150-250
- Pump motor: $300-600
- Pool pump replacement: $500-1,500
- Heater repair: $200-500
- Salt cell replacement: $400-800
- Automatic cleaner repair: $150-400
- Pool opening: $200-400
- Pool closing/winterizing: $200-350
- Acid wash: $400-800
- Drain and clean: $300-600
- Green pool recovery: $300-700
Pool Service Billing Best Practices
Manage recurring service efficiently:
Monthly Billing- Bill on 1st of month
- Include all weekly visits
- Itemize any extras
- Due within 15 days
- Auto-pay option available
- Photo before/after (issues)
- Chemical readings logged
- Equipment status noted
- Recommendations documented
- Access issues reported
- Get approval for repairs over $100
- Provide written estimates
- Document customer approval
- Photograph equipment issues
- Warranty parts when possible
- 30-day cancellation notice
- Price increase notification
- Service guarantee terms
- Liability limitations
- Access requirements
- Reduced winter service option
- Opening/closing packages
- Storm cleanup rates
- Vacation hold policy
Invoicing by Service Type
Customize billing for different services:
Recurring Maintenance- Fixed monthly rate
- Includes chemicals (usually)
- Equipment checks included
- Minor repairs separate
- Report with each invoice
- Per-visit pricing
- Green pool recovery premium
- Move-in/move-out cleaning
- Party prep service
- Storm cleanup
- Service call fee
- Diagnostic fee (waived if repair)
- Parts at cost + markup
- Labor by hour or flat rate
- Warranty documentation
- Quote total project cost
- Include permits if needed
- Parts and labor itemized
- Warranty registration
- Follow-up service included
- Higher frequency service
- Compliance documentation
- Chemical logs maintained
- Equipment maintenance schedules
- 24/7 emergency service option