PO Invoice Template
Create professional PO invoices for B2B billing with clear purchase order references and itemized goods or services. This PO invoice template supports PO number tracking, ship-to details, AP contact fields, and common vendor fees—ideal for suppliers and service providers invoicing accounts payable teams with approval-ready documentation. Download instantly in PDF, Word, or Excel format.
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Invoice Generator
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Subtotal$950.00
Total (USD)$950.00
What to Include on a PO Invoice
PO invoices must make it easy for accounts payable teams to match invoices to purchase orders.
PO references- PO number (required)
- PO date (optional)
- Ship-to/delivery address (optional)
- AP contact (optional)
- Goods or services tied to the PO
- Handling/service fees
- Packaging
- Fulfillment/picking
- Freight/delivery
- Installation/setup (when applicable)
- Subtotal, tax (if applicable), total due
- Payment terms and remittance instructions
PO Invoices and AP Matching (PO, Receiving, Invoice)
Many organizations use matching workflows to approve invoices.
What AP teams typically check- Invoice PO number matches the purchase order
- Line items align with PO descriptions and quantities
- Delivery or receiving references match what was received
How to Keep Line Items Consistent with the PO
Consistency is the fastest path to approval.
Best practices- Use the same wording as the PO for items/services
- Match quantities and units
- Add short notes for partial shipments or staged services (if applicable)
Payment Terms for PO Invoices
PO invoices often follow standard B2B payment terms.
Common terms- Net 30 for vendors and suppliers
- Invoice and PO references required for payment
- Additional AP requirements vary by client