Media Invoice Template

Media invoices should connect billing to deliverables and channels so clients can approve quickly.

• Project or campaign name
• Service period (optional for ongoing work)
• Channels (web, social, email, etc.)

• Content assets produced (videos, articles, graphics)
• Publishing/distribution services (if included)
• Reporting/performance summaries (if provided)

• Media services hours
• Content production fee
• Strategy and planning
• Publishing/distribution
• Rights/licensing (when applicable)

• Subtotal, tax (if applicable), total due
• Payment terms and instructions

Media work can be billed in different ways depending on scope.

1) Project-based
Fixed fee for defined deliverables (e.g., a content package).

2) Deliverable-based
Priced per asset or per placement (e.g., per video, per article).

3) Retainers
Monthly fees for ongoing production or publishing support.

4) Hourly
Used for flexible scope or support work.

Whichever model you use, make deliverables explicit so the invoice matches the agreement.

Media work often includes usage rights.

• Where content can be used (social, web, paid ads)
• Duration of usage (30/60/90 days, perpetual)
• Territory (local/global)
• Exclusivity (exclusive vs non-exclusive)

Clients often want proof that deliverables were completed.

• Asset delivery list
• Publishing/distribution confirmation
• Performance or analytics summary