Manufacturing Invoice Template

Manufacturing invoices should be procurement-friendly and easy to match to purchase orders.

Order references

• PO number (purchase order)
• Production period (optional)
• Batch/lot number (optional)

Itemized production

• Manufactured units (grouped or itemized)
• Unit quantity and pricing (as needed)

Production-related charges

• Setup/tooling
• Quality inspection or QA
• Packaging

Logistics

• Freight/shipping charges
• Shipping terms (optional)

Totals

• Subtotal, tax (if applicable), total due
• Payment terms and remittance instructions

Manufacturing invoices are often reviewed by procurement and accounts payable.

Best practices

• Put the PO number prominently near the top
• Keep product naming consistent with the PO
• Include batch/lot references when required
• Separate freight and packaging from unit costs
• Use Net 30 terms when aligned with the contract

Clear PO alignment reduces rejections and speeds up approvals.

Depending on your customer, you may need different levels of detail.

Common approaches

• Grouped line item: “Manufactured units (per PO)” with a single total
• Detailed breakdown: separate lines for SKUs, variants, or batches
• Batch/lot reference: included as a custom field for traceability

If your buyer needs traceability, include batch/lot references and keep them consistent with labels and shipping documentation.

Manufacturing often includes one-time and recurring charges.

Common add-ons

• Setup/tooling fees (new runs or changeovers)
• Quality inspection/QA
• Expedited production

Itemizing these charges helps buyers understand why totals change between production runs.