Auction Invoice Template
Create professional auction invoices for auction purchases with clear lot references and itemized fees. This auction invoice template supports auction item totals, buyer’s premium, service fees, handling/packing, shipping, and authentication/appraisal—ideal for auction houses and sellers issuing invoices for buyers and records. Download instantly in PDF, Word, or Excel format.
Instant PDF Export
No Signup Required
Industry Standard
From
Branding & Authorization
Invoice Generator
Bill to
Subtotal$800.00
Total (USD)$800.00
What to Include on an Auction Invoice
Auction invoices should document the auction event and identify items by lot number.
Auction details- Auction name/event
- Lot number/item reference
- Auction date (optional)
- Bidder number (optional)
- Auction item sold (lot total)
- Buyer’s premium
- Auction house service fee
- Handling/packing
- Shipping/delivery
- Authentication/appraisal (when applicable)
- Subtotal, sales tax, total due
- Payment terms and proof-of-purchase notes
Auction Fees: Buyer’s Premium and Service Charges
Many auction invoices include additional fees beyond the winning bid.
Common fees- Buyer’s premium: added percentage or fixed fee on top of the hammer price
- Service fees: administrative or auction house service charges
- Handling/packing: preparing items for pickup or shipping
Lot Numbers and Itemization for Multiple Purchases
Buyers often purchase multiple lots in a single auction.
Best practices- Use the lot number field for each item
- If many lots are purchased, provide an itemized invoice listing lots separately
- Keep auction name and bidder number consistent across the invoice
Shipping, Packing, and Authentication on Auction Invoices
Some auction purchases require extra services.
Common add-ons- Packing and crating
- Shipping or delivery coordination
- Authentication or appraisal services