What should a production assistant invoice template include?

A production assistant invoice template should include project name, shoot dates, role, itemized day rates and any overtime, optional kit fees or mileage, totals, and payment terms.

Do production assistants bill by day rate?

Often yes. Day rates are common for production work, with half-day rates or overtime used depending on the agreement and shoot schedule.

Should shoot dates be listed on a PA invoice?

Yes. Shoot dates help production accounting match the invoice to call sheets and bookings.

What is a kit fee on a production assistant invoice?

A kit fee is a charge for providing personal equipment or supplies. It should only be used when agreed and itemized clearly.

Can overtime be itemized on a production assistant invoice?

Yes. Overtime is commonly shown as hours × rate so the production can verify it against call times.

What payment terms are common for production assistant invoices?

Net 14 is common, though some productions pay on weekly payroll cycles or within Net 30 depending on their accounting process.

Production Assistant Invoice Template

Create professional production assistant invoices for film, TV, and content shoots with clear project references and shoot dates. This production assistant invoice template supports day rates, half-day rates, overtime, kit fees, mileage, and production support tasks—ideal for PAs billing production companies with clean, approval-friendly documentation. Download instantly in PDF, Word, or Excel format.

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Industry Standard

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A simple, versatile layout for services or products.

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Lightweight design that keeps focus on line items.

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Strong structure for large projects or milestones.

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Timeless styling that works for any industry.

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Easy to scan and perfect for quick billing.

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Extra room for items, notes, and tax breakdowns.

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Clean sections with a subtle accent header.

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Production Assistant Invoice Generator

From

Bill to

Branding

Items

Name

Code/SKU

Qty

Rate

Amount

$440.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Name

Code/SKU

Qty

Rate

Amount

$0.00

Invoice Details

Invoice Number

Issue Date

Due Date

Additional Fields

Notes for client

Payment terms

Tax, Discount & Shipping

Tax Rate (%)

Tax included in prices

Discount (%)

Shipping (USD)

Payment Methods

Totals

Subtotal$440.00

Total (USD)$440.00

What to Include on a Production Assistant Invoice

Production assistant invoices should be tied to a project and clearly document shoot dates and rates.

Project details

Project name
Shoot dates
Role (PA, set runner, office PA)
Production company (optional)

Common PA line items

Day rate
Half-day rate
Overtime (hours)
Kit/gear fee
Mileage/local travel
Production support tasks (when billed separately)

Totals

Subtotal, tax (if applicable), total due
Payment terms and payment reference notes

Day Rates, Half-Day Rates, and Overtime

Production work is commonly billed using day rates.

Typical structure

Day rate for standard shoot days
Half-day rate for short calls (when agreed)
Overtime billed as hours when shoots run long

Separating day rates and overtime on the invoice helps production accounting approve the payment quickly.

Role Clarity for Production Accounting

Production teams often book multiple support roles.

Best practices

List your role on the invoice (set PA, office PA, runner)
Include shoot dates clearly
Use the project name consistently across invoices

This helps payroll and accounting match your invoice to call sheets and bookings.

Kit Fees, Mileage, and Additional Support Charges

Some PA work includes reimbursable or add-on charges.

Common extras

Kit/gear fees for personal equipment
Mileage or local travel
Special support tasks if agreed as separate charges

Itemizing extras prevents confusion and keeps the invoice aligned with production approvals.

Production Assistant Invoice Template

Download Popular Production Assistant Invoice Templates

Create Your Own Custom Invoice!

Clean Production Assistant Invoice Template

Minimal Production Assistant Invoice Template

Bold Production Assistant Invoice Template

Classic Production Assistant Invoice Template

Simple Production Assistant Invoice Template

Detailed Production Assistant Invoice Template

Modern Production Assistant Invoice Template

Use Free Production Assistant Invoice Generator

Production Assistant Invoice Generator

What to Include on a Production Assistant Invoice

Day Rates, Half-Day Rates, and Overtime

Role Clarity for Production Accounting

Kit Fees, Mileage, and Additional Support Charges

Frequently Asked Questions