Notary Invoice Template
Create professional notary invoices for notarizations, loan signings, and mobile services. Our template includes per-signature fees, travel charges, and document tracking. Perfect for mobile notaries, signing agents, and notary businesses. Download instantly in PDF, Word, or Excel format.
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Subtotal$100.00
Total (USD)$100.00
What to Include on a Notary Invoice
A professional notary invoice should document:
Notary Information- Business name (if applicable)
- Notary name
- Commission number
- Commission expiration date
- State of commission
- Phone, email, address
- E-notary certification (if applicable)
- Client/signer name
- Contact information
- Appointment date and time
- Service location
- Document type(s) notarized
- Number of signatures
- Number of notarizations
- Acknowledgments vs. jurats
- Oaths administered
- Per-signature/notarization fee
- Travel fee (mileage or flat)
- After-hours premium
- Printing/copying charges
- Witness fees
- Waiting time
- Subtotal
- Total due
- Payment method accepted
- State fee limits (if applicable)
Notary Pricing Guide
Standard pricing for notary services:
Per-Signature/Notarization Fees- State-set maximum: $2-25/signature
- Common range: $5-15/signature
- Some states: No maximum
- Check your state limits
- California: $15/signature
- Florida: $10/signature
- Texas: $6/signature
- New York: $2/signature
- Montana: $10/signature
- Check current state rates
- Travel fee (flat): $25-75
- Per-mile rate: $0.50-1.00/mile
- Minimum trip charge: $50-100
- Extended distance: Higher rates
- General notary signing: $75-150
- Refinance package: $100-175
- Purchase signing: $125-200
- Reverse mortgage: $150-250
- HELOC: $75-125
- After-hours (before 8am/after 6pm): +$25-50
- Weekend service: +$25-50
- Same-day/rush: +$25-75
- Waiting time: $25-50/30 min
- Printing: $0.25-1.00/page
- Witness (if needed): $10-25
- Platform fee passed through
- Session fee: $25-50
- Per-signature: State rates apply
- Technology premium: Varies
Loan Signing Agent Invoicing
Special considerations for signing agents:
Working with Signing Services- Fees set by the service
- Invoice the signing service, not borrower
- Payment terms: Net 30-60
- Track unpaid invoices
- Know your worth
- E-signing: $50-100
- Standard signing: $75-125
- Complex/purchase: $100-175
- Reverse mortgage: $125-200
- Fees vary widely
- Higher fees possible
- Build relationships
- Professional invoicing
- Faster payment often
- Negotiate rates
- Signing service/company name
- Order/file number
- Borrower name(s)
- Property address
- Signing date and time
- Your fee
- Submit invoice same day
- Include confirmation number
- Track in spreadsheet
- Follow up on overdue
- Know when to drop clients
- Multiple signing services
- Direct title company work
- Professional presence
- NSA certification
- Background check current
Running a Mobile Notary Business
Build a successful mobile notary practice:
Essential Equipment- Notary stamp and journal
- Reliable transportation
- Smartphone/GPS
- Portable printer (optional)
- Professional bag/case
- Backup supplies
- Know state fee limits
- Set travel fee minimums
- Zone-based pricing
- After-hours premiums
- Package deals
- Online booking system
- Confirmation texts/emails
- Clear directions to location
- Buffer time between appointments
- Cancellation policy
- Real estate documents
- Power of attorney
- Healthcare directives
- Affidavits
- Vehicle titles
- Business documents
- Google Business Profile
- Notary directories
- Real estate agents
- Attorney offices
- Senior communities
- Social media
- Journal all notarizations
- Verify signer identity
- Know your state laws
- Refuse improper requests
- E&O insurance recommended
- Commission current