Notary Invoice Template
Create professional notary invoices for notarizations, loan signings, and mobile services. Our template includes per-signature fees, travel charges, and document tracking. Perfect for mobile notaries, signing agents, and notary businesses. Download instantly in PDF, Word, or Excel format.
Download Popular Notary Invoice Templates
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Clean Notary Invoice Template
A simple, versatile layout for services or products.
Minimal Notary Invoice Template
Lightweight design that keeps focus on line items.
Bold Notary Invoice Template
Strong structure for large projects or milestones.
Classic Notary Invoice Template
Timeless styling that works for any industry.
Simple Notary Invoice Template
Easy to scan and perfect for quick billing.
Detailed Notary Invoice Template
Extra room for items, notes, and tax breakdowns.
Modern Notary Invoice Template
Clean sections with a subtle accent header.
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Notary Invoice Generator
What to Include on a Notary Invoice
A professional notary invoice should document:
Notary Information- Business name (if applicable)
- Notary name
- Commission number
- Commission expiration date
- State of commission
- Phone, email, address
- E-notary certification (if applicable)
- Client/signer name
- Contact information
- Appointment date and time
- Service location
- Document type(s) notarized
- Number of signatures
- Number of notarizations
- Acknowledgments vs. jurats
- Oaths administered
- Per-signature/notarization fee
- Travel fee (mileage or flat)
- After-hours premium
- Printing/copying charges
- Witness fees
- Waiting time
- Subtotal
- Total due
- Payment method accepted
- State fee limits (if applicable)
Notary Pricing Guide
Standard pricing for notary services:
Per-Signature/Notarization Fees- State-set maximum: $2-25/signature
- Common range: $5-15/signature
- Some states: No maximum
- Check your state limits
- California: $15/signature
- Florida: $10/signature
- Texas: $6/signature
- New York: $2/signature
- Montana: $10/signature
- Check current state rates
- Travel fee (flat): $25-75
- Per-mile rate: $0.50-1.00/mile
- Minimum trip charge: $50-100
- Extended distance: Higher rates
- General notary signing: $75-150
- Refinance package: $100-175
- Purchase signing: $125-200
- Reverse mortgage: $150-250
- HELOC: $75-125
- After-hours (before 8am/after 6pm): +$25-50
- Weekend service: +$25-50
- Same-day/rush: +$25-75
- Waiting time: $25-50/30 min
- Printing: $0.25-1.00/page
- Witness (if needed): $10-25
- Platform fee passed through
- Session fee: $25-50
- Per-signature: State rates apply
- Technology premium: Varies
Loan Signing Agent Invoicing
Special considerations for signing agents:
Working with Signing Services- Fees set by the service
- Invoice the signing service, not borrower
- Payment terms: Net 30-60
- Track unpaid invoices
- Know your worth
- E-signing: $50-100
- Standard signing: $75-125
- Complex/purchase: $100-175
- Reverse mortgage: $125-200
- Fees vary widely
- Higher fees possible
- Build relationships
- Professional invoicing
- Faster payment often
- Negotiate rates
- Signing service/company name
- Order/file number
- Borrower name(s)
- Property address
- Signing date and time
- Your fee
- Submit invoice same day
- Include confirmation number
- Track in spreadsheet
- Follow up on overdue
- Know when to drop clients
- Multiple signing services
- Direct title company work
- Professional presence
- NSA certification
- Background check current
Running a Mobile Notary Business
Build a successful mobile notary practice:
Essential Equipment- Notary stamp and journal
- Reliable transportation
- Smartphone/GPS
- Portable printer (optional)
- Professional bag/case
- Backup supplies
- Know state fee limits
- Set travel fee minimums
- Zone-based pricing
- After-hours premiums
- Package deals
- Online booking system
- Confirmation texts/emails
- Clear directions to location
- Buffer time between appointments
- Cancellation policy
- Real estate documents
- Power of attorney
- Healthcare directives
- Affidavits
- Vehicle titles
- Business documents
- Google Business Profile
- Notary directories
- Real estate agents
- Attorney offices
- Senior communities
- Social media
- Journal all notarizations
- Verify signer identity
- Know your state laws
- Refuse improper requests
- E&O insurance recommended
- Commission current